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Only admins can add team members.
Add someone to the team, and they get an email inviting them to set up their account. Once they accept, they can sign in, see the rota and join shifts.
1

Open Team

Tap Team in the bottom navigation bar, then tap + at the top right.
2

Fill in their details

  • First Name, Last Name and Email (required). Use the email address they’ll sign in with.
  • Phone Number (optional).
  • Role: Member or Admin. This is the role shown next to their name on the Team page.
  • Set Active: on by default. If you turn it off, they’re shown as inactive on the Team page. See Edit or remove a team member.
Add Team Member form with First Name, Last Name, Email, Phone Number, Role and a Set Active switch

The Add Team Member form

3

Tap Add Member

Tap Add Member. A message at the top of the screen confirms they’ve been added.

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What happens next

The new team member gets an invitation email with a link to set up their account. Send them to Accept your invitation if they need help.

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Check pending invitations

On the Team page, tap Invitations to see people who haven’t accepted yet. Each invitation shows the email address, the role, when it was sent and its status. If nobody is waiting, you see No pending invitations.
Team page with the Invitations filter selected

Pending invitations on the Team page

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Common problems

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They didn’t get the invitation

Ask them to check their spam or junk folder. Check under Invitations that you used the right email address. Invite them again: tap + on the Team page and add them with the same email address.